Privacy Policy

Last Updated: January 18, 2026

At CourtOracle, we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and web services.

1. Information We Collect

1.1 Information You Provide

• Account Information: Name, email address, password
• Profile Data: Tennis skill level (NTRP), playing style, equipment preferences
• Session Data: Voice recordings, match scores, session notes, goals
• Payment Information: Processed securely through Stripe (we do not store credit card details)

1.2 Automatically Collected Information

• Usage Data: App interactions, features used, session frequency
• Device Information: Device type, operating system, app version
• Analytics Data: Performance metrics, crash reports (via Firebase)

2. How We Use Your Information

We use your information to:

• Provide personalized AI coaching insights and recommendations
• Analyze your voice recordings to generate session summaries
• Track your progress and performance over time
• Process subscription payments and manage your account
• Send important updates about your account or the Service
• Improve our AI models and Service features
• Detect and prevent fraud or abuse

3. How We Share Your Information

We do not sell your personal information. We may share your data with:

• Service Providers: Firebase (database), Google Cloud (AI processing), Stripe (payments), RevenueCat (subscription management)
• AI Processing: OpenAI for generating coaching insights (data is processed securely and not used to train their models)
• Legal Requirements: When required by law or to protect our rights

4. Data Security

We implement industry-standard security measures to protect your data:

• Encryption in transit (HTTPS/TLS)
• Encryption at rest for sensitive data
• Secure authentication via Firebase Auth
• Regular security audits and updates

However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

5. Your Rights and Choices

5.1 Access and Update

You can access and update your profile information through the Account page in the app.

5.2 Data Deletion

You can request deletion of your account and all associated data by:

• Using the "Delete Account" option in the app's Account page
• Contacting us at kadenhartleyyokota@gmail.com

Upon deletion, your data will be permanently removed within 30 days, except where retention is required by law.

5.3 Marketing Communications

You can opt out of promotional emails by clicking the unsubscribe link in any marketing email.

6. Data Retention

We retain your data for as long as your account is active or as needed to provide the Service. After account deletion, we may retain certain data for legal, tax, or regulatory purposes.

7. Children's Privacy and COPPA Compliance

CourtOracle welcomes tennis players of all ages, including junior players. We are committed to protecting the privacy of children and complying with the Children's Online Privacy Protection Act (COPPA).

7.1 Parental Consent Requirement

Users under 18 years of age may only use the Service with the prior consent and supervision of a parent or legal guardian. By creating an account for a user under 18, the parent or legal guardian represents that they have reviewed this Privacy Policy and our Terms of Service, consent to their child's use of the Service, and agree to be responsible for their child's activities on the Service.

For users under 13, we rely on the parental consent provided during account creation to comply with COPPA. Parents are responsible for ensuring that the information provided during account creation is accurate and for supervising their child's use of the Service.

7.2 Information We Collect from Children

With parental consent, we collect the following types of personal information from users under 18:

• Name, email address, and date of birth
• Parent or guardian's contact information (for users under 13)
• Voice recordings of tennis sessions (if the recording feature is used)
• Tennis session data (dates, opponents, scores, notes, and observations)
• Tennis skill level, playing style, and preferences
• Device identifiers and usage information necessary for app functionality

We collect only the information necessary to provide the Service's features and do not require children to provide more information than is reasonably necessary to participate in our Service.

7.3 How We Use Children's Information

We use personal information collected from users under 18 only for the following purposes:

• To provide the tennis journaling and coaching features of the Service
• To generate AI-powered coaching insights based on their tennis sessions
• To maintain, improve, and personalize the Service
• To communicate with parents about their child's account (for users under 13)
• To comply with legal obligations and protect the safety of our users

We do not use children's personal information for behavioral advertising, to build marketing profiles, or for any commercial purposes unrelated to providing the Service.

7.4 Disclosure of Children's Information

We do not sell, rent, or disclose children's personal information to third parties except in the following limited circumstances:

• Service Providers: We share information with service providers who perform services on our behalf (e.g., cloud storage providers like Firebase, AI processing services like OpenAI) and who are contractually obligated to protect the information and use it only for the purposes we specify
• Legal Compliance: We may disclose information to comply with legal obligations, enforce our Terms of Service, or protect the safety and rights of our users
• Parental Consent: We may disclose information with the explicit consent of the parent or legal guardian

Our service providers are carefully selected and required to maintain the confidentiality and security of children's personal information.

7.5 Parental Rights and Controls

Parents and legal guardians of users under 18 have the following rights:

• Review: Request to review the personal information collected from their child
• Delete: Request deletion of their child's personal information and account
• Refuse: Refuse to allow further collection or use of their child's information
• Revoke: Revoke consent at any time, which will result in deletion of the child's account and personal information
• Correct: Request correction of inaccurate information about their child

To exercise these rights, parents may contact us at kadenhartleyyokota@gmail.com. We will verify the parent's identity before providing access to or making changes to any information. We will respond to all parental requests within a reasonable timeframe, typically within 10 business days.

7.6 Parental Consent Process

We obtain parental consent through the following process:

• During account creation, users provide their date of birth
• For users under 18, we require that a parent or legal guardian create the account on behalf of the child or provide consent for the child to create the account
• By creating an account for a user under 18, the parent represents that they have reviewed our Terms of Service and Privacy Policy and consent to their child's use of the Service
• For users under 13, we may require additional verification of parental consent, such as:
  • Email verification with follow-up confirmation
  • Credit card or payment method verification (in connection with subscription payment)
  • Signed consent form
  • Video conference verification

7.7 Data Retention for Children

We retain children's personal information only as long as necessary to provide the Service or as required by law. When a parent requests deletion of their child's information or revokes consent, we will delete the information from our active databases within 30 days, except where retention is required by law or necessary to resolve disputes or enforce our agreements.

7.8 Security of Children's Information

We implement reasonable administrative, technical, and physical security measures designed to protect children's personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:

• Encryption of data in transit and at rest
• Access controls and authentication requirements
• Regular security audits and monitoring
• Secure cloud infrastructure (Firebase/Google Cloud Platform)
• Employee training on data privacy and security

However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

7.9 No Conditioning on Disclosure

We do not condition a child's participation in the Service on the child disclosing more personal information than is reasonably necessary to participate in the Service. We collect only the minimum information needed to provide the tennis journaling and coaching features.

7.10 Contact Us About Children's Privacy

If you are a parent or guardian and have questions about our children's privacy practices, wish to review your child's information, want to revoke consent, or want to request deletion of your child's account, please contact us at:

Email: kadenhartleyyokota@gmail.com

We will respond to all parental inquiries within a reasonable timeframe, typically within 10 business days.

8. International Data Transfers

Your data may be transferred to and processed in the United States or other countries where our service providers operate. By using the Service, you consent to such transfers.

9. Third-Party Links

The Service may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by email or through the Service. Your continued use after changes take effect constitutes acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

Email: kadenhartleyyokota@gmail.com